Most SharePoint users are inadequately protected

A survey conducted by Osterman Research and commissioned by Trend Micro of 269 IT managers involved in overseeing the messaging and collaboration infrastructure of their organizations found that only 60 percent have currently deployed security, leaving 40 percent unprotected. Of those with security, many organizations are still vulnerable — they are relying upon file server antivirus products, which fail to adequately protect SharePoint content and users.

The survey, which involved companies from North America, France, Germany, Sweden and the U.K., also found that many of these organizations allow external users to access their SharePoint systems: 48 percent of these outside users are contractors, 38 percent are business partners, 30 percent are affiliates, and 20 percent are customers. This leaves endpoint security outside a company’s control and increases the potential impact of data loss and compromise.

The survey showed that approximately seventy-two percent of SharePoint users surveyed cite protecting business-sensitive information as the biggest need for SharePoint security, and 43 percent cite preventing malware as their top concern.

Web threats have increased by nearly 2000 percent since 2005 and collaboration systems like SharePoint that enable real-time interaction and information sharing are more vulnerable than ever to cybercriminals who target business-critical information. The sophistication of these threats, many of which are executed through social engineering tactics, demand security that keeps SharePoint repositories free of viruses, worms, Trojans and spyware, as well as protect against data loss.

Other notable findings from the survey:

  • Deployment of SharePoint security is more prevalent in Europe. Among North American respondents, 58 percent of respondent organizations have deployed security on their SharePoint servers and another 27 percent plan to do so in the next 12 months. Among European respondents, 62 percent have done so and 24 percent plan to deploy security in the next 12 months. Globally, there are a variety of reasons cited by organizations for using SharePoint, including improvement of remote or regional communication (74 percent), improvement in the speed of decision making (56 percent), reducing in-person meetings and travel expenses (55 percent) and improving communication with external partners or vendors (34 percent).
  • Where they are deployed, the focus of SharePoint security concerns appears to be much more on protecting sensitive information than on traditional malware and similar threats. There was somewhat more concern about security for SharePoint from an information-protection perspective in Europe which may be related to the stricter information privacy regulations in Europe.
  • Organizations who use SharePoint often allow access to their SharePoint systems to outside partners and vendors, making it difficult for organizations to control security. Among such organizations, 31 percent allow access to affiliates, 38 percent allow business partners, 48 percent allow contractors or consultants and 19 percent allow customers.

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