Taking e-mail archiving to another level

A new version of GFI MailArchiver for Exchange, an email management and archiving solution, is being released today. GFI MailArchiver 6 integrates with Microsoft’s Outlook e-mail client to allow users to access their archived email faster and in a more transparent manner.

GFI MailArchiver is the first email archiving product to offer integration with Outlook without the use of stub files. This reduces the load on the Exchange Server while greatly reducing client complexity issues and administration. With Microsoft discouraging the use of stubs in email archiving products, it was an easy decision for GFI not to use stub files as other email archiving vendors are doing and to take an innovative and more effective approach.

Many archiving solutions leave a small stub file in place of the archived message that can be used by end users to retrieve archived messages from the archival system however this creates problems for administrators in terms of server performance as small portions of the emails are still left into the Exchange Server store.

With an email archiving solution like GFI MailArchiver, the problems associated with an organization’s high dependency on e-mail are resolved. By archiving emails in a central database, storage issues on the e-mail server are reduce as will the need to depend on PST files to archive emails. End-users, on the other hand, will find that looking up old or deleted e-mails is a breeze thanks to Outlook integration and the ability to search the archive using a web-browser – even if they are away from the office.

From a legal or management perspective, GFI MailArchiver ensures that all corporate emails are stored safely, are tamper proof and they are accessible within minutes making it easier for that company to provide the necessary data and also defend itself in a court of a law or prove it is compliant with the regulations in that country. With GFI MailArchiver, management can also keep tabs on employee’s e-mails if individuals are suspected of using company email abusively or with malicious intent.